Administrative Assistant – Support Plant Manager

About the role

We are seeking an Administrative Assistant to join the admin team at our Lomé plant. Reporting to the Plant Manager, you will provide high‑level administrative and secretarial support to ensure smooth office operations and effective management communication.

Key responsibilities

• Assist the Plant Manager and management team with daily administrative tasks, including transcription, formatting, editing, and document distribution.
• Proofread and edit letters, reports, and other correspondence.
• Prepare and manage Word, PowerPoint, and Excel documents, handling typing, formatting, printing, and binding.
• Handle mail processing, schedule meetings, conferences, and teleconferences.
• Coordinate extensive global travel arrangements, including flight bookings, hotel reservations, visa processing, and travel notifications.
• Maintain internal procedures for signature memos, purchase requisitions, and database updates.

Required profile

• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Excellent written communication and proofreading abilities.
• Attention to detail and ability to follow internal administrative procedures.

Required skills

• Proficiency in Microsoft Word, PowerPoint, and Excel.
• Experience with document transcription, formatting, and editing.
• Ability to manage travel logistics and coordinate meetings.