Business Office Coordinator / Scheduler

About the role

The Business Office Coordinator supports the Facility Administrator and leads the Business Office team in delivering accurate financial operations and reporting. This position ensures timely processing of invoices, patient benefit verification, and maintenance of office resources.

Key responsibilities

• Support and assist the Facility Administrator and provide guidance to Business Office staff.
• Manage daily, weekly, monthly, and annual accounting tasks and reporting, meeting all deadlines.
• Verify patient benefits, collect co‑payments, and oversee accounts receivable.
• Process invoices promptly, maintain accounts payable records, and coordinate with vendors.
• Maintain inventory of office supplies, forms, and printed materials, re‑ordering as needed.
• Coordinate cleaning and maintenance contracts with external vendors.
• Support and troubleshoot center information systems, hardware, and non‑clinical equipment in partnership with Corporate IT.
• Participate in performance improvement activities related to safety, compliance, patient and physician satisfaction, and risk management.

Required profile

• Experience supporting a Facility Administrator and guiding Business Office staff.
• Proven ability to handle comprehensive accounting and reporting cycles.
• Knowledge of patient benefit verification and co‑payment collection processes.
• Strong organizational skills for managing supplies, vendor contracts, and equipment maintenance.
• Commitment to workplace professionalism and participation in improvement initiatives.

Required skills

What we offer

• Comprehensive health, dental, and vision insurance.
• Health Savings Account with employer contribution.
• Life insurance coverage.
• Paid Time Off (PTO).
• 401(k) retirement plan with company match.
• Opportunities for professional development and participation in workshops.